Scheduling, time tracking, and daily operations

Plan the work. Track the time. Run the day.

Schedule shifts, clock time, and keep daily work moving from one practical workspace—for teams that work by shift, project, or both.

Schedule and attendanceShared kiosk or personal accessTasks and team follow-up

Start 14-Day Trial See How It Works

No credit card Up to 5 active employees Phones, tablets, and computers

A team member using the NuvoTime kiosk to view today's team and enter a PIN

Built for small teams that coordinate people, time, and daily work

Restaurants & cafésRetailHospitalityCleaning & property servicesField teamsProfessional services

One connected workday

From the first schedule to the final review

NuvoTime keeps planning, employee action, proof of work, and manager follow-up connected—without forcing every team into the same workflow.

Plan

Build shifts, fixed schedules, open work, projects, and coverage before the day starts.

Clock and work

Employees clock in, take breaks, see assignments, and complete the work in front of them.

Respond and record

Tasks, forms, reports, photos, and announcements keep the day visible without another group chat.

Review

Managers review attendance, follow-up, leave, project time, and gross earnings in context.

Schedule and attendance

Build the schedule. See what really happened.

Keep planned work and factual attendance together, so coverage problems and time exceptions make sense at a glance.

Build routine weeks quickly

Use quick scheduling, planner views, templates, fixed schedules, and open shifts.

Catch conflicts before publishing

Review availability, coverage, holidays, break rules, and other warnings in context.

Compare planned time with factual time

See clock activity, breaks, missing punches, corrections, and overtime beside the schedule.

NuvoTime — Weekly schedule

Downtown · August 10–16

Draft schedule · 132 planned hours

18 employees2 warnings

Team

Mon 10

Tue 11

Wed 12

Thu 13

Fri 14

Maria S.

Server

9–5

Off

9–5

10–6

John D.

Cook

3–11

Off

3–11

Anna K.

Host

4–10

Off

4–10

Kevin R.

Closer

6–12

Off

6–12

Open

Coverage

1 open closing shift

Availability

1 conflict to review

Attendance

Yesterday reconciled

Access that fits the workplace

One shared kiosk. Each employee’s own device. Or both.

Give each team the right level of access without requiring every employee to use the same device—or even have a personal account.

Shared Kiosk

Turn almost any shared screen into a team clock

Use a phone, tablet, iPad, Chromebook, laptop, or desktop computer as a location kiosk. Employees can clock time, take breaks, see assigned work, and enter personal mode with a PIN.

Team-first or PIN-first layout based on team size and privacy needs
Today’s team, working-now status, open shifts, tasks, and announcements
Fullscreen mode, device claim and reset, inactivity reset, and offline continuity

Personal Team Access

Give employees one clear place for their own work

The installable PWA works from a supported phone, tablet, or computer and stays focused on each employee’s schedule, time, requests, and assignments.

Personal schedule, next shift, live clock, break timer, and today’s context
Tasks, reports, announcements, time off, swaps, and attendance requests
Role-based privacy for balances, earning summaries, and assigned equipment

Attendance Checkpoints

Tap or scan at the worksite

Place an NFC tag or printed QR code at an entrance, job site, or customer location. Employees open NuvoTime, identify themselves, and confirm attendance without waiting for a shared kiosk.

Optional GPS and geofenceProject or job contextAccount or employee PIN

How a checkpoint works

Tap or scan

NFC tag or QR code

Identify

Account or PIN

Confirm

Clock in or out

NuvoTime generates the secure checkpoint URL and QR code. A manager can print the code or write the same URL to a compatible NFC tag.

Daily operations

Keep the work moving after everyone clocks in

Replace the paper clipboard and the disappearing group-chat message with work that is assigned, completed, and reviewable.

Assign today’s work

Create one-time, repeating, shared, shift, project, or equipment-related tasks for the people responsible.

See progress and exceptions

Know what is complete, still in progress, overdue, or waiting for a manager to review.

Close the loop

Route reports, handoffs, maintenance issues, and employee responses to the right reviewer.

NuvoTime — Operations inbox

Operations inbox

Tasks, reports, announcements, and follow-up

6 need attention

Opening checklist

In progress

Downtown · Front of House

11 of 14 fields · 3 employees contributed

Freezer temperature issue

Follow up

Employee report · Photo and temperature attached

Assigned to Maintenance · Response required

Holiday availability

Current

Sent to all employees at both locations

14 read · 9 yes · 3 no · 2 pending

Shift handoff

Reviewed

Closing team → Opening team

Reviewed · Follow-up note added

Tasks

22 / 27

Reports

3 open

Notices

86% read

Photos

Private

Customer work

From the first conversation to the finished job

Project-based teams can follow the customer relationship and the work it creates in one place. No separate customer list that stops being useful once the job begins.

Remember the relationship

Keep the customer, their contacts, conversation history, and the person responsible for the next step together.

Follow up before work is lost

Track opportunities and due follow-ups so calls, proposals, and customer promises do not disappear into personal notes.

Turn an agreement into real work

Connect the customer to projects, jobs, assigned people, tasks, forms, time logs, photos, and progress. The Project Timeline keeps appointments, notes, follow-ups, work updates, and decisions in date order, while Kanban and Focus View support planning meetings.

Finish with a clear record

Review approved billable time, prepare editable invoice lines, apply the right tax profile, and keep the history with the customer.

NuvoTime — Customer workspace

Northstar Property Group

Active customer

Linda Chen · Operations contact · Owned by Avery

Relationship

3 activities this week

Spring service contract

Project delivery

68%

Follow-up completed

9:20 AM

Proposal accepted by Linda Chen

Project started

10:05 AM

Monthly property service · 4 jobs

Work submitted

2:42 PM

2h 35m · Photo and GPS captured

Next attention

Review completed work

Two submitted time logs and one customer report are ready.

Billable time6h 20m

Approved value$760.00

Invoice statusReady to prepare

Customer, work, and billing stay connected.

Customer email & shared inbox

Keep customer conversations connected to the work

Keep customer messages, shared addresses, templates, ownership, and follow-up status visible to the right people without adding a heavyweight help-desk system.

Use email your way

Open the email app your team already uses, send from an approved business address, or bring sending and receiving into NuvoTime.

Reply consistently

Use approved senders and shared templates for customer follow-ups, project updates, invoices, and everyday service replies.

Share responsibility

Let permitted team members work from addresses such as hello@ or support@, assign an owner, and move messages from Open to Waiting or Resolved.

Keep the customer connected

Link messages to customer work, or turn a new sender into a contact or customer without losing the original conversation.

NuvoTime — Shared customer inbox

Shared Inbox

Connected

support@northside.example

Inbox 8SentDrafts 2

Customer emailNewest first

Linda Chen

Re: Spring service schedule

Thursday morning works for our team.

9:42 AM

Marco Ruiz

Updated site access

I added the new entry instructions.

Yesterday

Northstar Billing

Invoice received

Thank you. Our finance team has it.

Mon

OpenAssigned to Avery

Re: Spring service schedule

From: Linda Chen <linda@northstar.example>

To: support@northside.example

Hi Avery, Thursday morning works for our team. Please ask the crew to use the east service entrance when they arrive.

ReplyMark WaitingResolve

Customer, project, and sender permissions stay attached.

Flexible forms

Your process, turned into a form your team can actually use

Build the form your business needs once, then use it wherever work is assigned, reported, handed off, or reviewed.

Build around the real process

Start from a template or combine checkboxes, choices, numbers, temperatures, notes, photos, GPS locations, and asset scans.

Use one form where the work happens

Attach it to a task, project, inspection, handoff, equipment workflow, or proactive employee report.

Keep every response useful

Review who submitted it, what happened, and what needs follow-up. Switch to the image gallery and Focus View when visual progress or evidence matters most.

Opening checklistCleaning proofRoom inspectionSafety incidentEquipment issueShift handoffSales lead

NuvoTime — Form submission

Guest room inspection

Follow up

Harbour Hotel · Housekeeping

Submitted by Maya

Today · 10:42 AM

Guest room

Text

412

Bed and bathroom checked

Checklist

Complete

Room temperature

Number

21°C

Issue found

Note

Bedside lamp is not working

Photo

1 attached

Location

Verified

Follow-up

Maintenance

All completed forms stay searchable

Filter by form, date, person, project, asset, or status.

Export:PDFCSVExcel

Built for different ways of working

Run shift work, project work, or both.

Choose the workflow that fits your team. Shared operational tools support every work style, while Both connects scheduling and attendance with customer and project work.

Project-based · Both

Customer and project operations

Track customers, projects, jobs, billable time, approvals, evidence, and customer invoices without mixing project work into the shift schedule.

Exact timers and manual logs
Rates, approvals, exports, and invoices

Maple Ridge Dental

Monthly deep clean

Billable

Duration

2h 35m

Evidence

2 photos

Location

GPS captured

Status

Submitted

All work styles

Assets and maintenance

Scan an asset QR code or NFC tag to check status and responsibility, check eligible items in or out, report issues, and keep maintenance follow-up connected.

QR status, custody, and issue reporting
Returns, service history, and follow-up

Floor Scrubber 02

Southside

Maintenance

Current holderAvery Chen

Expected returnToday, 6:00 PM

Follow-upMaintenance role

All work styles

Leave and gross-pay preparation

Carry approved time, leave, overtime, vacation pay, premiums, and other gross earnings forward for payroll handoff.

Traceable balances and ledgers
Gross-pay review and payroll export

Gross-pay review

Aug 1–15 · 18 employees

Draft

Regular time1,184.5 h

Overtime42.0 h

Vacation payIncluded

Needs review3 records

Explore the complete feature set

Multi-location and dependable

Built for real workplaces, not perfect conditions

Let one employee work across permitted locations without counting them twice, while practical privacy and reliability controls stay in place.

Clear payroll boundary

NuvoTime prepares and exports reviewed gross earnings. Use NuvoWage or another payroll system for income tax, CPP, EI, take-home pay, and remittances.

Location-aware by design

Schedules, kiosks, policies, timezones, and manager access stay connected to the right location.

Clocking survives a brief outage

Supported clock and break actions can queue offline and sync with duplicate protection.

Private work images

Cloud images use private storage, controlled access, and configurable retention.

GPS only when configured

Capture location for selected work actions—not as continuous employee tracking.

Need the details?

Explore the complete NuvoTime feature set

The homepage keeps the main story simple. Open a category below when you need the implementation details.

Team, roles, and locations

Set up the workspace and decide who can work where and see what.

Shift-Based, Project-Based, or Both work modes with optional tools
Team directory, roles, role groups, and location-scoped manager access
Primary and additional work locations with local rules and timezones
Employees with personal access, kiosk-only access, or both

Scheduling and attendance

Build routine schedules quickly and review factual time in context.

Quick and planner views, open shifts, templates, fixed schedules, and exceptions
Availability, holidays, break rules, overtime rules, and coverage warnings
Clock-in/out, breaks, offline actions, GPS, and optional photos
Missing-punch review, corrections, overtime review, and decision history

Tasks, forms, and employee reporting

Assign work, collect structured answers, and keep follow-up attached.

One-time, recurring, role, employee, shift, and equipment-linked tasks
Reusable forms, collaborative checklists, photos, temperatures, and asset scans
Employee reports with priority, evidence, reviewer response, and handoff
Searchable submissions, image galleries, status review, and PDF, CSV, or Excel exports

Projects, jobs, timesheets, and assets

Organize project work and keep the time, tasks, and equipment history connected.

Projects, jobs, budgets, assigned teams, billable defaults, and Kanban views
A Project Timeline for appointments, notes, follow-ups, work updates, and decisions
Timers, pauses, notes, photos, GPS indicators, approvals, and exports
Project tasks, job templates, billable items, progress, and work activity
Asset register, QR status and issue reporting, maintenance, custody, returns, and transfers

Customer management, email, and billing

Keep customer relationships, shared-inbox follow-up, invoices, and email in the same work context.

Customer and contact records, service addresses, GPS, notes, ownership, and access rules
Sales pipeline, customer activities, products and services, invoices, tax, and remittance summaries
Approved business senders, reusable templates, Inbox, Sent, Drafts, and shared addresses
A simple help-desk queue for assigning email and moving it through Unassigned, Open, Waiting, and Resolved

Internal team messages and announcements

Give the team practical communication without turning NuvoTime into a distracting group chat.

Private, short, non-realtime messages between permitted team members
System and personal quick replies, workplace-friendly emojis, refresh controls, and retention
Targeted announcements for everyone, locations, roles, or selected employees
Acknowledgement, short reply, yes/no, polls, response tracking, and pinned announcements

Leave and gross earnings

Maintain traceable balances and prepare approved earnings for payroll.

Custom leave policies, requests, approvals, documents, and complete ledgers
Accruals, service tiers, carryover, caps, expiry, and opening balances
Banked overtime and vacation-pay balances, requests, and payout review
Regular, overtime, premiums, project time, bonuses, and payroll export

Security, privacy, reliability, and support

Operate with clear access rules and resilient day-to-day actions.

Owner, Admin, Manager, and Employee access with server authorization
Location access, device limits, first-device claims, resets, and audit history
Private tenant data, controlled image access, retention, and durable delivery queues
Help Centre, legal pages, guided setup, sample data, and Canadian regional starters

Your work style determines the main workflow, not a crowded workspace.

During setup, choose Shift-Based, Project-Based, or Both and enable only the tools your business needs. NuvoTime keeps the workspace focused and lets owners change the subscribed work style when operations change.

Flexible capacity pricing

Choose how your team works, then choose its size.

Select Shift-based, Project-based, or Both. Active employee capacity controls the included locations, while yearly billing gives you the lower monthly rate.

Active Employees

maximum active seats

Locations Included

business locations

Annual rate

$35

CAD / month

Billed $420 CAD yearly

Everything your selected work mode needs is included

Choose Shift-based, Project-based, or Both

Tasks, forms, reports, and two-way announcements

Assets, leave, and gross-pay preparation

All enabled tools across the locations included in your tier

Workflows for your selected work modeTasks, reports, forms, and assetsCustomer management and Gross Pay Review

Start 14-Day Trial

Employees count once

An employee can work across permitted locations without being counted again.

Locations are bundled

Included location capacity increases with the selected employee tier.

No-card trial

Explore NuvoTime for 14 days with up to 5 active employees and 1 location. Cloud image uploads require a paid plan.

Need more than the self-serve employee or location capacity? Contact us.

Prices are in Canadian dollars. Taxes may apply.

Bring the workday into one place

Start with schedules and time, then enable the tasks, projects, assets, leave, and gross-pay tools your team actually needs.

Start Your 14-Day Trial Visit the Help Centre

No credit card required Works on supported phones, tablets, and computers Guided setup and sample data